NEPTUNE SOCCER ASSOCIATION

NEPTUNE SOCCER ASSOCIATION, INC.

CONSTITUTION and BYLAWS

CONSTITUTION

Article I: Name and Object

Section 1: This Association, organized as a nonprofit corporation under Title 15 of the revised Statutes of New Jersey, shall be known as the Neptune Soccer Association, Inc., hereafter referred to as the Association. The Association is a private entity unto itself and governed by its members.

Section 2: The object of the Association shall be to provide support, assistance and encouragement to all phases of the sport of soccer.

Article II: Membership

Section 1: Membership shall be open to any person of the age of 18 years or older who has a sincere interest in stated goals of the Association.

Section 2: Membership dues shall be due and payable at the August meeting. Membership commences September 1st.

Section 3: The parent(s) of all participating players must be member of the Association.

Section 4: Each member, to be eligible to make a motion or vote, must have attended three (3) meetings in the previous 12-month period, thereby making them an active member in good standing.

Article III: Executive Board and Officers

Section 1: The Executive Board shall be composed of six (6) elected officers, the three (3) Trustees, and three (3) Members-at-Large.

Section 2: The elected officers of the Association shall be:

A. President

B. 1st Vice President

C. 2nd Vice President

D. Treasurer

E. Recording Secretary

F. Corresponding Secretary

Article IV: Meeting and Quorum

Section 1: General Membership meetings shall be held once during each month from January through November.

Section 2: Executive Board meetings will be held each month prior to the General Membership meeting.

Section 3: Special Meetings:

A. Special Executive Board meetings may be called at the discretion of the President or a majority of the Executive Board

B. Special General Membership meetings may be called at the discretion of the President or a majority of the Executive Board. The membership shall be given 48 hours notice by mail of any special meeting and the subject to be covered.

Section 4: Ten (10) members, consisting of five (5) members of the Executive Board and five (5) members from the general membership, shall constitute a quorum for a meeting. Six (6) members in attendance at an Executive Board meeting will constitute a quorum.

Article V: Amendment

This Constitution may be amended by a motion to change the Constitution being passed at a General Membership meeting, and thereafter notice of said motion shall be sent to the membership at least five (5) days prior to the next monthly meeting. The motion shall be discussed at three (3) consecutive meetings, including the presentation meeting, and at the third meeting, the motion will be submitted to the membership for a vote. A two-thirds (2/3) affirmative vote of the membership present will be necessary to pass the original motion.

BY LAWS

Article I: Executive Board

Section 1: The Executive Board shall be composed of the President, two (2) Vice Presidents, Treasurer, Recording Secretary, Corresponding Secretary, three (3) Trustees, three (3) Members-at large and the Past President as an advisor.

Section 2: The Executive Board shall function as the governing body of the General Membership. The Executive Board shall conduct general operating business and recommend policy on any new business to the General Membership. The Executive Board shall establish the Rules and Regulations of the Association.

Section 3: The outgoing President, at the expiration of his/her term in office, shall become a member of the Executive Board as an advisor for a one year term; said office shall be an advisory one and he shall render advice to any member of the executive board or any Committee requiring his experience. The position carries no voting status with the Executive Board.

Article II: Duties of Elected Officers

Section 1: The duties of the president shall be:

A. To preside at all meetings.

B. To act as Chairman of the Executive Board.

C. To appoint committees as needed and ensure submission of reports by committee chairmen.

D. To be responsible for the Executive Board, coaches, and assistant coaches.

E. To be empowered to appoint a member to fill a vacancy on the Executive Board for the balance of the term.

F. To automatically become Past-President Advisor for a one (1) year period at the conclusion of his term.

G. To be accountable and responsible for the $300.00 emergency Fund. Accounting shall be made by the President.

Section 2: The duties of the 1st Vice President shall be:

A To assume the duties of the President in his absence, and also in the event of his resignation or any lengthy absence because of illness or otherwise. If the above occurs for a lengthy period, then the 2nd Vice President becomes the 1st Vice President in the table of the organization.

B. Shall act as liaison for the President with the following committees’ chairpersons:

(1) Neptune Tournament

(2) Equipment-Fields

(3) Outside Tournaments

(4) League Representative

(5) Superintendent’s Liaison

(6) Indoor Program

C. To be one of the authorized checking account and withdrawal slip signers for the Association accounts.

Section 3: The duties of the 2nd Vive President shall be:

A. To assume the duties of the President and 1st Vice President in their absence. To assume the duties of the 1st Vice President in the event the 1st Vice President becomes president under the condition of his/her duties of the Bylaws.

B. Shall act as liaison for the President with the following committee chairpersons:

(1) Recreation Program

(2) Ways and Means

(3) Membership

(4) Finance

(5)Publicity-Advertising

C. To sign all purchase orders

Section 4: The duties of the Treasure shall be:

A. To receive all approved purchase orders, receipts and make all membership approved disbursements of the Association and also make timely deposits of cash receipts.

B. To maintain a detailed ledger of financial records of checking and savings accounts to insure continuity, prepare monthly/checking accounts reconciliation’s between the records of the Association and those of the banking institution, and give a report of all financial transactions at the regular meetings.

C. To be one of the authorized signers of all Association checks and withdrawal slips.

D. To provide, annually or as required by the Executive Board, the necessary records as requested by the President for review by the Budget Committee.

Section 5: The duties of the Recording Secretary shall be:

A. To take accurate and comprehensive minutes of the Executive Board, general, and special meetings.

B. To read minutes of previous general meetings.

C. To maintain and safeguard all Association records.

D. To maintain an updated file copy of all Treasure’s monthly financial reports and each and every committee report.

E. To act as Historian of the Association

F. To be one of the authorized signers of all Association checks and withdrawal slips.

G. To maintain a personal signature roster to be used in determination of voting rights.

Section 6: The duties of the Corresponding Secretary are:

A. To handle all Association communications and correspondence not handled by committees.

B. To assume the duties of Recording Secretary in that officer’s absence.

C. To act as Goodwill Ambassador in the event of illness, injury or death.

Section 7: The duties of the Trustees shall be:

A. To be entrusted with the administration, direction, policy and the Constitution and Bylaws of the Association.

B. To be responsible for an annual audit of the financial records of the Association at the close of business, December 31st.

C. To maintain a safe deposit box for the Recording Secretary.

D. To be entrusted with the Associations capital investments and improvements.

Section 8: The duties of the Members-at-large shall be:

A. To represent the general membership at Executive Board and Special meetings.

Section 9: The duties of the General membership shall be:

A. Attend meetings regularly

B. To actively participate in and support various Association functions.

C. To actively support Neptune teams.

D. To support the President and other officers in the pursuit of their duties

E. To exercise voting rights.

Article III-Elections

Section 1: Term of office

A. The term of office for elected officers, other than Trustees, shall be for a period of one year from January 1 to December 31.

B. Trustees shall be elected to a three-year term: one (1) Trustee to be elected each year for said three-year term.

Section 2: Procedure for Election

A. At the August meeting, a Nominating Committee shall be appointed totaling a committee of five (5). The President shall appoint the Nominating Committee Chairperson, the Executive Board shall appoint two (2) members, and the general membership shall appoint the remaining two (2) members.

B. At the October meeting, The Nominating Committee shall present a slate consisting of at least one (1) nominee for the office of President, 1st Vice President, 2nd Vice President, Treasurer, Recording Secretary, Corresponding Secretary, and one (1) Trustee. After such presentation, the President shall open the floor to nominations for said offices, as well as for nominations of three (3) Members-at-large. Nominees for office must be members in good standing.

C. At the November meeting, the membership shall hold an election for the office of President, 1st Vice President, 2nd Vice President, Treasurer, Recording Secretary, Corresponding Secretary, and three (3) Members-at-large, and one (1) Trustee for a three year term. Election to office shall be by plurality of the members in good standing, present and voting.

D. To be eligible to vote, a member must be in good standing and have attended at least three (3) meetings of the current year, the year being January 1 through December 31.

Article IV- Committees

Section 1: The President shall appoint representatives and Committee Chairpersons to the following:

A. Representative to the Office of the Superintendent of Schools.

1. Shall coordinate all matters between the Association and the Board of Education

B. Representative to the Recreation Director of Neptune Township.

1. Shall coordinate all matters between the Association and Neptune Committee

C. Membership Committee

1. Shall recruit members for the Association

2. Shall maintain an active roster of Association’s membership.

3. Shall distribute a copy of the Constitution and Bylaws to each new member.

4. Shall sign all membership cards.

D. Advertising and Publicity Committee

1. Shall submit information on activities of the Association to the local newspapers and radio stations.

2. Shall submit all general membership and soccer news to the Editor of the newsletter

E. Ways and Means Committee

1. Shall provide a schedule of fund raising Programs for the Association.

F. Field Maintenance

G. Equipment Committee

H. Finance Committee

1. Shall consist of five (5) members.

2. Shall prepare a budget for the following year.

3. The budget shall be presented at the November meeting

Section 2: The President shall appoint additional committees as and when needed.

Section 3: Each committee Chairperson shall be responsible for submitting an updated written progress and financial report, in duplicate, of each activity for the President’s approval. The current status of the financial report should be accompanied by the funds and rendered to the Treasurer. The original report shall be submitted to the Recording Secretary and the copy, if it contains a financial report, shall be submitted to the Treasurer.

Article V-Player Selection/Review Board

Section 1: A Player Selection/Review Board shall be formed of five (5) volunteers selected by the President and approved by the Executive Board. The review Board shall consist of no more than two (2) coaches, at least one (1) member of the Executive Board and the balance from the general membership. Said Review Board shall be formed immediately upon approval of these proposed changes in the Constitution and Bylaws and every January thereafter.

Section 2: Duties of the Player Selection/Review Board

A. Shall be responsible for advertising for open tryouts in a minimum of three (3) media. Tryouts must be advertised three (3) times in at least two (2) of the media, with ample time allowed prior to the tryout.

B. Shall schedule and oversee tryouts for all traveling teams verifying all roster and player pools. Shall ensure at the start of each carded year that the majority of the players selected reside within the Township of Neptune, the Boro of Neptune City or the sending districts of the Neptune Township Public Schools.

C. Shall maintain coaches’ rosters and a pool of tried out players for one card year. If a team needs additional players, a coach must contact the Review Board and give first preference to that player pool.

D. Shall review conduct of players, coaches, and parents. No player may be dismissed by a coach without the permission of the Review Board.

Section 3: Player Limitations

A. The board shall ensure at the start of each carded year, that the majority of players on all teams shall reside within the Township of Neptune, the Boro of Neptune City or the sending districts of the Neptune Township Public Schools. [Any reference made to Neptune/Neptune City is now understood to mean: Neptune or its sending districts. (Added as Amendment January 1990)].

B. The Executive Board may, at its discretion, approve exceptions to the above stated player limitations due to extenuating circumstances. (Added as Amendment January 1990)

Article VI-Amendment

These Bylaws may be amended by motion of Change the Bylaws being passed at a general meeting and thereafter notice of said motion shall be sent to the membership at least five (5) days prior to the next monthly meeting. The motion shall be discussed at three (3) consecutive meetings, including the presentation meeting, and at the third meeting the motion will be submitted to the membership for a vote. A two-thirds (2/3) affirmative vote of the membership present will be necessary to pass the original motion.